Workflow Automation Architecture
End-to-end workflow mapping, automation design, and deployment for sales, operations, and support teams.
AI Automation Specialist · Remote, UTC+8
Manual workflows, rebuilt into systems your team trusts.
I design and build production-ready automations for sales, operations, and support—AI agents, CRM flows, and internal tools with human handoff and monitoring built in.
PhilippinesUTC+8Available for remote projects
01 Selected Work
Systems I've shipped.
Real workflows with measurable outcomes—not concept demos.
Sales Ops Automation
AI Lead Intake and Qualification Engine
Built lead scoring and routing with AI-based qualification + real-time sales assignment notifications.
ZapierOpenAIHubSpotSlack
Lifecycle Automation
GoHighLevel Follow-up Sequencing
Implemented adaptive SMS/email follow-up flows based on deal stage, tags, no-reply windows, and lead behavior.
GoHighLevelTwilioOpenAIGoogle Sheets
One control layer for invoicing, tickets, and approvals.Internal Automation
n8n Operations Control Layer
Connected invoicing, tickets, and approval loops in one orchestrated flow with guardrails and retry-safe logic.
n8nNotionStripeGmail API
02 Services
What I build for clients.
Fixed-scope offers so you know exactly what you're buying.
AI Agent + Human Handoff Systems
LLM-powered qualification, triage, and response flows with clear escalation points to your team.
GHL CRM + Funnel Automation
Pipeline stages, trigger logic, reminders, and omnichannel follow-ups designed to increase conversion speed.
Reliability and Monitoring
Error handling, retries, alerting, and observability so automations stay dependable as volume grows.
03 Results
Results clients care about.
Faster response times, fewer manual steps, systems teams actually use.
“John transformed a messy process into a reliable automation system our team can trust daily.”
Founder, B2B Agency
“Lead response became almost immediate, and our pipeline quality improved within the first month.”
Sales Manager, Coaching Brand
“Strong technical execution, clear communication, and zero drama during implementation.”
Operations Lead, Ecommerce Company
04 Process
From messy process to shipped system.
Four steps. Clear ownership. No black-box automations.
- 01
Map
Find the repeated decisions, handoffs, and failure points.
- 02
Design
Turn the workflow into clear triggers, logic, prompts, and fallbacks.
- 03
Build
Connect apps, AI, data, notifications, and approvals into one flow.
- 04
Launch
Test edge cases, document ownership, and hand off a reliable system.
Typical timelineDiscovery, day 1–2 · Build, day 3–14 · Test + handoff, day 15–21
You provide tool access, 1–2 hours for discovery, and someone who knows the current process.
05 Tech Stack
Built with your stack, not mine.
I work across no-code orchestrators, CRMs, and APIs—whatever your team already uses.
OpenAIn8nZapierMakeGoHighLevelHubSpotAirtableNotion
OpenAI
n8n
Zapier
Make
GoHighLevel
HubSpot
Airtable
Notion06 About
Who you're hiring.
Operator-minded builder. I care about what happens after launch.
I'm John Uel Mangaba, an AI automation specialist based in the Philippines working remotely with business owners, startups, and ops teams across US, AU, and EU time zones. I replace repetitive manual work with systems your team can confidently run—lead qualification, CRM follow-ups, internal approvals, and support triage.
- Workflow mapping before building—automate the right process first
- Documented handoff so your team owns the system after launch
- Monitoring, retries, and iteration support when volume grows
AgenciesCoaching brandsEcommerce opsB2B services
07 FAQ
Common questions.
Straight answers before we talk.
Do you only work with certain tools?
No—I design around your stack. Common tools: n8n, Zapier, Make, HubSpot, GoHighLevel, Airtable, Notion, and OpenAI.
How long does a typical project take?
Single workflows: 7–21 days. Multi-system builds: 3–6 weeks after scoping.
What do you need from me?
Tool access, 1–2 hours for discovery, and someone who knows the current process.
What if the automation breaks?
I build retries, alerts, and documentation. Optional support retainers are available.
Can you work with my existing team or developer?
Yes—I document everything and hand off cleanly.
Do you do full-time or contract work?
Open to freelance projects, consulting engagements, and contract-to-hire roles.
08 Contact
Tell me what's slowing your team down.
Share the workflow, tools, and outcome you want. I'll reply with a practical plan—not a sales deck.
Replies within 24 hours · Available for freelance, consulting, and contract roles